When Bride Kate contacted me six months before her wedding looking for help with planning, she had two things; a guest list and a venue. She and her fiancé Gordon were expecting approximately 90 guests for a June wedding at The Hall of Springs in Saratoga, New York; a venue with soaring ceilings that can accommodate up to 500. Regardless of the vastness of the space, Kate and Gordon were in love with the venue and since it is always my goal to make my clients’ dreams come true, I took on the challenge! I got together with my friends at Total Events and Mazzone Hospitality to find a way to make a big venue feel intimate for this small wedding. Here was the plan:
1. Use draping to redefine the space. Total Events hung illuminated drapery between the tall columns in the ballroom and erected 16 foot tall sections of curved pipe and drape in ivory chiffon, eliminating the empty back corners of the room and creating a more intimate area around the dining tables.
2. Light up the good stuff. We used lighting to tell the guests exactly where their attention should be focused. Backlighting the drapery and washing all of the other areas of the room being used for the event in a soft amber light created focal points in the space and a cozy atmosphere overall.
3. Take up space. With the goal of increasing the footprint of the dining area we got creative with the floor planning. We had the space. Why not use it? Instead of standard round tables of 10 guests, we used a combination of table shapes and sizes with only 6-8 seats per table. The variety of table types created visual interest while taking up more of the floor space around the dance floor.
4. Create destinations. Beyond the dinner and dancing space it was important to create purpose for all other exposed spaces in the room. There was no better use for the two large round stationery buffets in the room than to use them for serving an elaborate buffet dinner. In the elevated corner sections of the room, we created a cozy lounge complete with dessert, coffee and cordial stations in one and a selfie station photo booth in the other.
The wedding day came, the plan was executed and the result was absolutely stunning! The room we created with these creative strategies was intimate, warm and everything that Kate and Gordon envisioned for their wedding day.